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AI Receptionist for Appointment Booking — Fill Your Calendar 24/7

Appointment-based businesses lose 20-30% of potential bookings because callers can't get through during business hours or call after hours when no one answers. An AI receptionist books appointments around the clock, turning missed calls into filled calendar slots.

Use Case
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Key facts decision-makers quote

  • Businesses that enable 24/7 booking see a 35% increase in appointments. For an average service worth $100, that's $3,500/month in additional revenue per 100 monthly appointments.
  • Website visitors expect fast answers; delayed replies lose qualified demand.
  • Ground AI answers in your live pages and docs, then escalate when confidence is low.
  • Measure lead quality and containment, not raw chat volume.

The problem businesses face

  • Callers hanging up when put on hold during booking
  • After-hours booking requests lost until the next business day
  • Double-bookings from manual phone scheduling
  • Staff spending 30-40% of their time on booking-related calls

What the research shows

ConvoCore's AI booking agent understands your availability in real time, offers callers the best available slots, handles rescheduling and cancellations, and sends confirmation messages. It integrates with your existing calendar software so there's no double-booking. Whether you're a solo practitioner or a multi-location business, every time slot gets filled.

What to look for

Real-Time Availability
Checks your live calendar and offers only available slots — no double-booking
Smart Slot Suggestion
Offers optimal time slots based on service duration, provider availability, and travel time
Rescheduling & Cancellation
Handles changes and cancellations with automatic waitlist backfill
Confirmation & Reminders
Sends booking confirmation via text/email and automated reminders to reduce no-shows

What this means in practice

Businesses that enable 24/7 booking see a 35% increase in appointments. For an average service worth $100, that's $3,500/month in additional revenue per 100 monthly appointments.

How to Get Started

  1. Connect your calendar (Google Calendar, Outlook, Calendly, or industry-specific software)
  2. Define your appointment types, durations, and availability windows
  3. Configure booking rules (buffer time, maximum per day, advance notice)
  4. Go live — callers can book appointments instantly 24/7

Fill your calendar 24/7 — set up AI booking in minutes

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Frequently Asked Questions

Which calendar systems does it integrate with?

Google Calendar, Microsoft Outlook, Calendly, Acuity, and 100+ industry-specific platforms via API or Zapier.

Can it handle different appointment types?

Yes. Configure multiple appointment types with different durations, providers, and availability windows.

What about no-shows?

The AI sends automated reminders before appointments and can call to confirm. No-show rates typically drop 40-60%.

Ready to Get Started?

Fill your calendar 24/7 — set up AI booking in minutes

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